Thanks for wanting to hold a food drive at your location. There are a couple of things you should know before you get started.
- Food packages are based on family size.
- We maintain a consistent food package for our clients with staples that last approximately ten days.
- Clients don’t have to make an appointment nor do they have to come every month. We are here for them when they need us.
- We receive a federal grant to provide our clients with additional food if the client shows proof that they receive some type of government assistance, qualify for low income, or are in a disaster situation.
- We open up in the last hour that we are open for our Bread & Produce program.
- Clients can help themselves to bread and produce, based on availability.
- We’ve started a new program, Can Can Fridays where it is client choice.
- Clients can choose cans as opposed to our traditional food packages that are prepackaged.
- They can also help themselves to bread and produce, if available.
- This program takes place on Fridays from 11 until 2.
The Journey of a Can
You donated a can of corn to a food drive. Thank you because we do sincerely appreciate every donation we receive. Did you ever wonder what happens to that can after you’ve donated it?
- Your can gets put into a box with other donations.
- The Food Bank sends their van to pick up your organization’s food. We only have two vans (they are old) that drive around to pick up donations all day. Some of those donations are scheduled on a weekly basis and are large donations. We have to put gas in the van to pick up donations.
- Your can eventually makes its way back to the Food Bank. The box it was in is weighed and credited to your organization.
- Your can is dumped into a large bin with all of our other donations.
- Volunteers go through that bin and date check every item.
- They place like foods together.
- Your can of corn is now with other canned vegetables in a box that is date stamped and identified as canned vegetables.
- Expired and damaged cans have to be disposed of.
- Your can now travels to our other warehouse on Veronica Avenue.
- It is stacked on a pallet.
- When we need canned vegetables we have a driver deliver them from our other warehouse.
- They go to the station where the food packages are fulfilled. Remember, food packages are based on family size.
- The food package is placed on a rack waiting for a client to receive it.
Virtual Food Drive
Think Virtual. A virtual food drive is the easiest food drive to conduct. Traditional food drives take time, reminders, and require someone to deliver or pick up the food. A virtual food drive is done in front of your computer. Your contacts donate money which allows us to get what we need, when we need it.
Because we purchase large quantities of food, we can actually purchase 10 times the amount of food that you can. We also save money by not having to do the following:
- We don’t have to use gas to pick up the food.
- We don’t have to date check the food because we know our food has not expired.
- We don’t have to sort the food because we order in quantities of pallets.
- We don’t have to send a driver because we have the food delivered to us.
Virtual food drives are easy to set up. They should be shared with your connections via email and social media. We cannot contact your connections (we don’t see who they are). You can still go “old school” and print flyers to direct people to your site, if you prefer.
- You set a goal of what you would like to purchase ($1,000 buys 806 boxes of cereal; $25 buys 94 bags of rice, etc.).
- You can put your logo on the page and why you are holding a virtual drive.
- Donations are made through a secure website.
- You can also elect to pay the credit card processing fee, which is based on the amount of your donation, which makes your donation 100% going to the Food Bank. You’ll have a receipt for your donation for your tax purposes.
- You can monitor your organization’s progress on our website.
- You can compete against other departments in your company
- The top five donors will be listed on our “tote board”
The Traditional Food Drive
- Contact Jackie Keleman, our Assistant Director at the Food Bank to let us know that you are holding a food drive. If there is something in particular that we need, we’ll let you know. Usually it is cereal, tuna fish, peanut butter and jelly.
- We do not accept glass, open food, or expired foods so please ask your donors to check the expiration dates.
- You’ll need a receptacle to hold your donations. You can decorate a large box and have your group put the donations in the box OR if you anticipate a lot of donations, consider a a food bin. Contact us to see if we have one available for your drive.
- Create a flyer and put it up everywhere so people know the date of your drive and what is needed.
- Share our annual report so people understand who they are giving to and why we need your support. You can download this from our website.
- Set a deadline for food donations. Two weeks is a good time but usually no longer than one month (people forget).
- Remind people the day before the drive ends to bring in their cans.
- You can deliver food to us on Monday through Thursday between 9AM and 3PM. Just call and let us know you’re coming. If you have a lot of food, you can call us to arrange a pick up.
- We will weigh the food and give you a receipt for the pounds so you can share that with your donors.
- We do accept monetary donations but someone would need to be responsible for collecting them.
- We will give you a receipt for the monetary donations as well.
- Donations over $250 will receive a thank you letter from us that can be used for tax purposes.
- Your group can make their checks payable to Franklin Food Bank (EIN 22-2406472).
- If you are collecting monetary donations, consider a donation jar. If you don’t have one we can loan one to you or you can create your own.
- Don’t forget to thank your donors! Share how many pounds and how much money was raised with them.